How to Select the Ideal Digital Meeting Software?

Physical meetings are deemed too risky for many businesses, especially with COVID-19 lockdowns around the world and social distancing serving as one of the main tools in fighting the virus, especially when an ideal alternative exists in the form of online board meetings.

So, the right board meeting software is required to run a virtual meeting efficiently, effectively, and securely. These platforms can also aid in streamlining physical meetings or providing a hybrid of physical and virtual attendance.

This blog post will cover some essential features to check to select the ideal digital meeting software.

Let’s dive in:

Analyze the Security Features

The importance of board meeting software security cannot be overstated. To begin, you should double-check the credentials of any portal you are considering using.

They should be able to tell you how strong their encryption is and which international standards they follow.

The more secure the portal, the more secure you can be when sharing sensitive information through it.

Learn How it helps Document Creation

Creating documents for the board book is not usually assigned to a single person.

A useful feature of your board meeting software would be the ability to assign tasks to manage the workflow of writing the entire Document across a team.

You can add due dates and collaborate within the portal to edit the documents.

This allows you to track the progress of the board book within a single app rather than having to switch between them.

The Calendar Feature

Sharing and updating calendars within the portal is another useful feature that may meet your needs.

When you know who is available and when you can more easily schedule meetings and other events.

It also enables your members to make quick decisions and RSVPs.

Check if It Supports Video Conferencing

The ability to see who is active in the meeting is invaluable to fulfilling the legal requirement of easily identifying everyone who participates. In addition, you may unintentionally lose a user on a conference call. As a result, video conferencing is extremely beneficial to transparency.

Furthermore, seeing each other feels more engaging and is as close to a physical meeting as possible. There is less of a problem with people talking over each other because you can see when someone is about to speak and easily implement a raised hand system to help the chairperson give everyone who wants to contribute the opportunity.

Try Your Hands on the Best Meeting Software

We invite you to try Dess if you want to organize board meetings that run smoothly, safely, and effectively.

We created Dess to provide a shared space for communication, collaboration, and scheduling virtual board meetings, allowing everyone to see each other and vote on the most important issues facing your company.

All participants receive real-time document updates to their phones, computer, or tablet, ensuring everyone has access to the most recent and up-to-date information.